Project Intake Form

All projects requiring Education Commons resources beyond delivering approved services must be submitted via the project submission form. The OISE community will outline the expected outcomes of the project using the following established rubrics:

Student Experience
Pedagogical Excellence
Inspire Pursuit of Discovery
Advancement of Equity, Diversity, and Inclusion (EDI)
Business Continuity

Submissions are accepted monthly, with reviews occurring in the first week of the following month or as soon as operationally feasible.

Please note that before submitting the form, the Project Requester must obtain approval from the Sponsor, who is responsible for overseeing the project and its outcomes.

Project Requester*

First NameLast Name

Email Address*

example@example.com

Project Name/Title*

Project Sponsor (one over who supports the outcome of the project)*

First NameLast Name

Project Sponsor Email Address*

example@example.com

Department*

Process Owner (documents business process)*

First NameLast Name

The Education Commons project competency center will review all submissions and evaluate each project's impact based on several criteria:

1. Strategic Alignment: Projects will be assessed based on their support for current annual goals and alignment with the overall Academic Plan and Education Commons Strategic Plan. Goals are categorized as Critical, Very Important, or Important. The alignment will be ranked on a scale from weak to strong, considering the project's support for these goals.

2. Risk Mitigation: The University of Toronto's risk register and annual self-assessment (DAI IRSA) will be used to evaluate risk levels. Risks are rated as High or Very High, with criteria such as operating funding, data integrity, cybersecurity, and compliance being considered. The mitigation of these risks will also be assessed.

3. Mandatory, Non-Discretionary Undertaking: Some projects may be mandatory due to collective agreement changes, legislation, government policy, or cybersecurity needs. These will be rated on the urgency and necessity of immediate action.

4. Feasibility: This stage assesses the project's feasibility based on the required effort, resources, and systems. Key aspects include the estimated time to complete, cost, and the magnitude of resources needed. Projects will be ranked from Insignificant to Extremely Significant based on these factors.

Length of Initiative
Estimated Cost
Estimated Resources

Project Description*

Project Goals / Outcome *

Additional Notes

critical dates, urgency, impact

Submission Date

Date

Project Requester*

Project Intake Form

Project Details