Doctoral FOE Nomination

Please submit this form at least 8 weeks before the proposed date of the examination (for January and
February exams, please submit this form at least 10 weeks before).

The doctoral final oral examination (FOE) is governed by the School of Graduate Studies (SGS). For more information,
including guidelines, deadlines, and best practices, visit: Finishing Up & Final Oral Examination (FOE)

Section 1: Candidate's Information (to be completed by the Candidate or Supervisor)

Name*

Degree*

EdDPhD

Student Number*

Phone Number*

Please enter a valid phone number in the following format (123) 456-7890

U of T Email Address*

example@example.com

Graduate Unit Department*

Thesis Title The FOE will be prepared using the thesis title EXACTLY as provided below no changes will be considered The title may be changed after the FOE in consultation with the supervisor*

Abstract:*

Supervisor Name*

First NameLast Name

Supervisor Email*

example@example.com

Department Administrator Name*

First NameLast Name

Department Administrator Email*

example@example.com

Department Chair Name*

First NameLast Name

Department Chair Email*

example@example.com

Candidate Signature

Section 2: FOE Information (to be completed by the Supervisor)

Proposed FOE Date*

Date

Proposed FOE Time

10:00 AM2:00 PMOther (attach rationale; subject to approval by the ORSS and SGS):

File Upload

Section 3: FOE Committee Information (to be completed by the Supervisor)

All members except the External Examiner must hold a current Graduate Faculty Membership (GFM) at the University of
Toronto. Please check with your department administrator to ensure this is the case. A proposed member without a GFM
may result in delays to the FOE, in the member not being permitted to participate, or both.
Quorum rules: 4 to 6 voting members must participate; 1 to 3 supervisory members may be voting members; at least 2 voting
members must not have supervised the thesis. (The restriction on number of remote participants is temporarily suspended.).

FOE Committee Information - Supervisor*

FOE Committee Information - Supervisory Member*

FOE Committee Information - Supervisory Member 2*

FOE Committee Information - External Examiner *

FOE Committee Information - Internal External Examiner*

FOE Committee Information - Alternate Internal External Examiner

FOE Committee Information - Non-voting Member (if applicable)

Section 4: External Examiner Information (to be completed by Supervisor)

SGS strictly enforces the criteria for appointment of the External Examiner:
• They must be external to the University, including affiliated teaching hospitals and their research institutes.
• They must be a recognized expert in the subject of the thesis, hold a rank of Associate or Full Professor (or
equivalent) at their home institution, and be experienced in successfully supervising doctoral candidates through to
defense. An External Examiner from outside the academic sector must possess the qualifications to be appointed to
an academic position at this level.
• They must be at arm’s length from the Supervisor and the Candidate; normally this will exclude anyone who:
o has ever served as masters or doctoral supervisor or supervisee of the Supervisor or Candidate,
o has served as External Examiner, within the previous two years, on a FOE Committee for another of this
Supervisor’s candidates or on a FOE committee which has substantive overlap with this Committee (where
“substantive overlap” typically means three or more voting members in common),
o has, within the previous six years, been a departmental colleague of the Supervisor or Candidate or has
collaborated on a research project, scholarly work, or publication, with either of them.
The External Examiner must not be sent the thesis until approved by both the Department Chair and SGS.

External Examiner Information*

Has SGS already approved the External Examiner?

YesNo

External Examiner - CV

External Examiner’s Participation:
Note that OISE supports video conferencing via Zoom only. External Examiners who participate remotely and need
conferencing facilities or support must have access to these from their home institution.

Section 5: Approval of Supervisor and of Graduate Unit

Supervisor: by signing this form, you confirm that all members of the Supervisory Committee have read the thesis and have
determined that it is ready to defend at a FOE, and that unless identified as “Not Participating”, each member of the FOE
Committee has committed to being available to participate at the proposed date and time.

Department Chair: by signing this form, you approve the External Examiner (unless previously approved). You may attach
additional supporting documentation as appropriate (for example, a letter in support of an External Examiner from outside the
academic sector).

In rare cases, a candidate may insist on a doctoral final oral examination without the approval of the supervisor and graduate
unit. Such candidates should contact the Vice- Dean, Programs at the School of Graduate Studies. The Vice-Dean will make
arrangements for the examination in consultation with the Graduate Coordinator of the relevant graduate unit.

In rare cases, a candidate may insist on a doctoral final oral examination without the approval of the supervisor and graduate unit. Such candidates should contact the Vice- Dean, Programs at the School of Graduate Studies. The Vice-Dean will make arrangements for the examination in consultation with the Graduate Coordinator of the relevant graduate unit.