2025-2026 Annual Doctoral Progress Form (Draft)

  • 2025-2026 Annual Doctoral Progress Form

  • The School of Graduate Studies (SGS) at the University of Toronto requires that students meet with their Doctoral Supervisory Committee at least once each year. The purpose of this form is to document a student’s progress in their doctoral program and to record these meetings with their assigned faculty advisor, or supervisor, or their thesis supervisory committee. The annual supervisory committee meeting may be held remotely or in-person and should consist of all supervisory committee members. See the SGS Supervision Guidelines for more information.


    In LHAE, doctoral students must have at least one documented meeting per academic year with either: their faculty advisor, their thesis supervisor (if secured), or their full thesis supervisory committee (if secured). The academic year spans from September to August. For information on the role of the faculty advisor vs. the thesis supervisor, please see the LHAE Student Handbook.

  • Section A: Student Information

  • Are you currently registered?*
  • Degree:*
  • Program:*
  • Have you secured a thesis supervisor?*

  • Section B: Candidacy Requirements

  • Doctoral students achieve "candidacy" when their coursework, comprehensive requirements, and thesis proposal are completed and approved, and when they strike a complete thesis supervisory committee comprised of supervisor and at least two additional committee members.

    For full-time PhD and EdD students, candidacy must be achieved by the end of Year 3; for flex-time PhD students, candidacy must be achieved by the end of Year 4.

    *Note: If you have achieved candidacy and the Graduate Liaison Office (lhae.doctoral@utoronto.ca) has confirmed the processing of your candidacy nomination, it will appear in your academic history on ACORN.

  • Have you achieved candidacy according to the requirements listed above?*
  • If yes, when did you achieve candidacy?*
     - -
  • Have you completed your coursework?*
  • Have you completed your comprehensive requirement?*
  • If yes, when did you complete your comprehensive requirement?*
     - -
  • Have you formed your full supervisory committee (supervisor + at least two committee members?*
  • If yes, have you submitted your Thesis Supervision Form to formally add these committee members to your academic record?*

  • Click here to download a blank copy of the Thesis Supervision Form. Please submit this form to lhae.doctoral@utoronto.ca at your earliest convenience once your committee is formed.

  • Has your thesis proposal been completed and approved by your supervisory committee?*

  • Section C: Thesis

  • Has your study protocol been approved by the Research Ethics Board (if relevant for your study)?*
  • Have you completed your data collection?*
  • Have you completed your data analysis?*
  • Have you submitted chapters of your thesis to your supervisor for review?*
  • Have you submitted a full draft of your thesis to your supervisor for review?*

  • Section D: Record of the Meeting

    To be completed by the student's faculty advisor, thesis supervisor, or thesis supervisory committee during/after the meeting.
  • Date of meeting (between Sept. 1, 2025 and Aug. 31, 2026)*
     - -
  • Student's Overall Progress:*

  • IMPORTANT: After clicking the "Submit" button below, please go back to the notification email through which you opened this form, and click the green "Approve" button.

    • This will trigger the form to be sent to LHAE Doctoral for review before sending to the student's committee members (if applicable).

    If you do not click the "Approve" button in the notification email, this form will not be forwarded to the next reviewer/signatory. 

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